Online Admission Portal

Online Admission Portal

Enable prospective students to apply for admission through a web-based portal.

Time required: 30 minutes setup

Prerequisites

• Admin or Admission Manager role
• Website module enabled
• Admission register created
• Enterprise license for full features

Setup Steps

Step 1: Enable Portal

1. Go to OpenEduCat -> Configuration -> Settings
2. Enable Online Admission Portal
3. Configure portal URL settings

Step 2: Configure Portal Appearance

Setting	Description
Portal Title	Page heading
Logo	Institution logo
Banner Image	Header banner
Welcome Text	Introduction message
Theme Color	Brand colors

Step 3: Set Up Application Form

1. Go to Admission -> Configuration -> Portal Form
2. Configure form fields:

Section	Fields
Personal	Name, DOB, Gender, Photo
Contact	Email, Phone, Address
Academic	Previous education
Course	Course preference
Documents	Upload attachments

Step 4: Configure Payment (Optional)

Setting	Description
Application Fee	Fee amount
Payment Gateway	Payment provider
Fee Required	Pay before submit

Step 5: Enable Portal

1. Click Activate Portal
2. Portal is now accessible at configured URL

Applicant Experience

Registration

1. Visit admission portal
2. Click Register
3. Enter email and create password
4. Verify email
5. Account created

Application Process

1. Login to portal
2. Click Apply Now
3. Select course and intake
4. Fill application form
5. Upload documents
6. Pay application fee
7. Submit application
8. Receive confirmation

Track Application

Applicants can:

• View application status
• See required documents
• Check admission result
• Download admit letter

Portal Features

Feature	Description
Multi-Course	Apply to multiple courses
Document Upload	PDF, images upload
Save Draft	Continue later
Payment	Online fee payment
Status Tracking	Real-time updates
Messaging	Communicate with office

Form Builder

Add Custom Fields

1. Go to form configuration
2. Click Add Field
3. Configure:

Property	Description
Field Name	Internal name
Label	Display text
Type	Text/Number/Select/File
Required	Mandatory field
Validation	Input rules

Field Types

Type	Use Case
Text	Names, addresses
Number	Phone, marks
Date	DOB, pass year
Select	Gender, country
File	Documents, photo
Checkbox	Agreements

Communication

Automated Emails

Event	Email Sent
Registration	Welcome email
Submission	Confirmation
Status Change	Update notification
Accepted	Admission letter
Rejected	Rejection letter

Field Reference

Portal Configuration

Technical Field	UI Label	Type	Notes
portal_title	Title	Char	Page heading
welcome_text	Welcome	Html	Introduction
application_fee	Fee	Float	Fee amount
is_active	Active	Boolean	Portal status
payment_required	Pay Required	Boolean	Fee mandatory

Analytics

Track portal performance:

Metric	Description
Visits	Portal page views
Registrations	New accounts
Applications	Submitted forms
Completion Rate	% forms completed
Popular Courses	Most applied courses

Troubleshooting

Portal not accessible

Check:

• Portal is activated
• Website module running
• URL configured correctly

Payment not processing

Verify:

• Payment gateway configured
• API credentials correct
• Test mode disabled for production

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Related: Create Register | Process Applications