Process Admission Applications

Process Admission Applications

Review and process student admission applications through the approval workflow.

Time required: 10-15 minutes per application

Prerequisites

• Admission Manager or Committee role
• Applications submitted
• Evaluation criteria defined

Steps

Step 1: Navigate to Applications

1. Go to OpenEduCat -> Admission -> Applications
2. View pending applications list

Step 2: Open Application

1. Click on application to review
2. View application details

Step 3: Review Application Data

Check the following sections:

Section	Review Points
Personal Info	Name, DOB, contact
Academic History	Previous education, marks
Documents	Certificates, ID proof
Course Selection	Course fit, prerequisites
References	Reference letters

Step 4: Verify Documents

1. Go to Documents tab
2. Check each uploaded document
3. Mark as verified or request resubmission

Document	Verification
Photo	Clear, recent
ID Proof	Valid, matches name
Certificates	Attested, authentic
Marksheets	Complete, official

Step 5: Evaluate Application

Based on evaluation criteria:

Criteria	Weight	Score
Academic Score	40%	0-100
Entrance Exam	30%	0-100
Interview	20%	0-100
Extracurricular	10%	0-100

Step 6: Make Decision

Click appropriate action:

Action	Description
Approve	Accept application
Reject	Decline application
Waitlist	Place on waiting list
Request Info	Need more information
Schedule Interview	Set interview date

Step 7: Complete Decision

1. Enter decision remarks
2. Click Confirm
3. Applicant is notified

Application Workflow

┌───────────┐    ┌──────────┐    ┌──────────┐    ┌──────────┐
│ Submitted │───>│ Review   │───>│ Evaluate │───>│ Decision │
└───────────┘    └──────────┘    └──────────┘    └──────────┘
                                                       │
                      ┌────────────────────────────────┼────────────────┐
                      │                                │                │
                      ▼                                ▼                ▼
                 ┌─────────┐                      ┌─────────┐      ┌──────────┐
                 │ Approved│                      │ Rejected│      │ Waitlist │
                 └─────────┘                      └─────────┘      └──────────┘

Bulk Processing

For multiple applications:

1. Select applications from list
2. Click Action menu
3. Choose bulk action:
   • Bulk Approve
   • Bulk Reject
   • Schedule Bulk Interview
   • Send Bulk Communication

Interview Scheduling

If interview required:

1. Click Schedule Interview
2. Set date, time, venue
3. Assign interviewers
4. Send invitation to applicant

Field Reference

Application Record

Technical Field	UI Label	Type	Notes
name	Application No	Char	Auto-generated
student_id	Applicant	Many2one	Applicant info
course_id	Course	Many2one	Applied course
state	Status	Selection	Workflow state
evaluation_score	Score	Float	Total score
decision	Decision	Selection	Final decision
remarks	Remarks	Text	Decision notes

Notifications

Automatic notifications sent:

Event	Recipient	Content
Submitted	Applicant	Confirmation
Info Request	Applicant	Details needed
Interview	Applicant	Schedule details
Approved	Applicant	Admission letter
Rejected	Applicant	Rejection notice

Troubleshooting

Cannot process application

Check:

• You have processing permissions
• Application is in correct state
• Required evaluations complete

Document not viewable

Verify:

• File was uploaded correctly
• File format is supported
• File size within limits

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Related: Create Register | Online Portal